Lincolnshire County Cricket Ltd, a non-profit company registered in England & Wales with company number 6946171 takes the protection of the data we hold about you seriously and are committed to respecting your privacy. We are the data controller and will process your personal data in accordance with (EU) 2016/679).

This notice is to explain how we collect and process personal data and what your rights are.


Under the GDPR Regulations, we need to provide you with certain details concerning how your personal data will be used and protected.

Name of Data Controller

Lincolnshire Cricket

Catagories of Personal Data we collect

  • Title
  • Full Name
  • Date of birth
  • Place of Birth
  • Gender
  • Racial and Ethnic origin
  • School of Attendance
  • Membership of Cricket Club
  • e-mail
  • Mobile & Home telephone No’s
  • Residential Address
  • Medical/specific requirements information
  • Disability information
  • Emergency contact details
  • Sporting experience information
  • DBS applications and verification
  • DBS Certificate expiry date
  • Safeguarding Qualifications and Certificates
  • First Aid Certificates
  • Coach Education Qualifications
  • Video/Photography agreement
  • Participation agreement
  • Bank Account Details and other financial details (if required)

Our sources of the personal data

We obtain and process your personal data from:-

  • The parent/legal guardian registering a child to join the organisation
  • County Club coaches/managers & Club Junior Co-ordinators
  • Play cricket database
  • Schools
  • Website
  • ECB
  • Website (Cookies and IP addresses) – Full details of the cookies we use are listed in our Terms and Conditions

        Automated decisions we may take 


Purposes for which we process personal data

Lincolnshire Cricket will process the personal data for:

  • General Administration
  • Attending Trials
  • Attendance at sessions
  • Supporting the delivery of cricket sessions.
  • Processing registrations for Holiday Clubs, Development Sessions, Tours and Festivals.
  • Club and League Affiliations
  • Dealing with medical needs/specific requirements
  • For training of Safeguarding, First Aid and Volunteers
  • Competition entry
  • Reporting of participation and any incidents and of figures and trends (including equality and inclusion information)
  • DBS applications and verification
  • Coach Education
  • For quality and improvement monitoring
  • Notify you about changes to our services
  • Process and deal with any complaints made by you.
  • Provide you with information, products or services that you requested from us.
  • Investigate any suspected breach of the terms of service by or otherwise relating to you.



Personal information provided to us by the data subject may be disclosed with other partners. The following are our main partners:

  • ECB
  • Sport England
  • Chance to Shine
  • Lincolnshire County Cricket Club
  • Active Lincolnshire
  • Other County Boards



Information provided to us by individuals may be used for the following marketing purposes.

  • E-mail regarding up and coming events/courses and other additional information relevant to the individual or club.
  • SMS
  • Telephone communication
  • Other verbal and written communication



We may like to contact you regarding up and coming events, promotions of products and that of the organisations sponsors. Individual or group opportunities in the future for the purpose of/fund raisers/Presentations/announcements. This maybe via post, email, telephone, or other ways of communication made available.



You have the right to change your mind regarding subscriptions to our newsletters.  If you would like to unsubscribe from any of the above at any time, you have the right to do.

Please e-mail inform us of your decision.


Who we will disclose your personal data to


To governing and representative bodies of sport and recreation including the ECB and County Leagues; Also


  • Coaches and junior co-ordinators for administrating training sessions
  • Volunteers of our organisation and cricket clubs/venues to support the delivery of sessions.
  • In the event of a medical issue or a child protection issue arising, Lincolnshire Cricket may disclose certain information to Dr’s or other medical specialists and/to the police, Children’s Social Care, the courts and/or probation officers and, potentially to legal and other advisors involved in an investigation. We are under a duty to disclose or share your data in order to comply with any legal obligation.
  • To the press association for the promotion of our organisation.  Prior consent will have been sought for the use of photo/video publicity before used.



Use of Third Parties for the purpose of processing online payments


Online payments for our goods and services are processed via third party companies who provide our software and administer financial information on our behalf. Any sensitive data you input such as card details cannot be saved or seen by us.  We use reputable online payment businesses for all payments we receive over the internet such as Shopify and Worldpay. Your data is stored through their own data storage on a secure server.  As part of their services these third parties may store your information outside the EEA, in these circumstances they rely on the EU-USA Privacy Shield as well as inter-company agreements between their various affiliates.  For these providers, we recommend you read their privacy policies so that you can understand the manner in which you personal information will be handled.


Discloser of your data to a reputable third party for Promotional Purposes.


For the purpose of maintaining our website and sending out promotions and information via our official social media accounts.


Data Security


Online payments for our goods and services are processed via third party companies who provide our software and unfortunately, the transmission of information via the internet and mobile networks is not completely secure. Although we will do our best to protect your Data, we cannot guarantee the security of your Data transmitted to Lincolnshire Cricket.  Any transmission is at your own risk.  Once we have received your Data, we will use strict procedures and security features to try and prevent unauthorised access.


Link to other Websites


Lincolnshire Cricket may from time to time, contain links to and from the websites of third parties.  If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these when you leave our site, we encourage you to read the privacy notice/policy of every website you visit.


Legal basis for processing your personal data


The legal basis for the collection and processing of your personal data is:

  • for administration and programme delivery:that it is necessary to fulfil the contract that you are going to enter into or have entered into with us by giving you consent.
  • for dealing with medical needs: that you have given your explicit consent or in the child’s vital interests.
  • in all other cases:that it is necessary for our legitimate interests which are to build a programme to encourage participation in cricket and does not prejudice or harm rights and freedoms of parents / guardians or the children that join the programme.


Access to, updating, deleting and restricting use of your Personal Data


It is important that the personal data we hold about you is accurate and current. Please keep us informed if the personal data we hold about you changes.


Each individual has the freedom of choice as to whether you provide us with sensitive personal data.  You have the right of access to your personal data and in some cases require us to restrict, erase or rectify it.  Data protection legislation gives you the right to object to the processing of your data in certain circumstance or withdraw your consent to the processing of your personal data where this has been provided at any time.  You also have the right to access information held about you and for this to be provided in an intelligible form.  If you would like a copy of some or all of your personal data, please email  For any request received under this Data Protection legislation we have one month to respond.


Your right to withdraw consent

Where you have given your consent to any processing of personal data, you have the right to withdraw that consent at any time. If you do, it will not affect the lawfulness of any processing for which we had consent prior to your withdrawing it. Please note that this could however affect our ability to provide you with information relating to our products and services.  We would like to ensure you that all information collected and used will be treated as confidential.  To withdraw your consent, please contact the Data Protection Officer. Lincolnshire Cricket, Ruston Sports & Social Club, Newark Road, Lincoln. LN6 8RN. Tel: 01522 528838, or by sending an e-mail to

Location of your personal data


Lincolnshire County Cricket Ltd will keep your personal data within the European Economic Area.


How long we will keep your personal data for   


We will not retain your personal data for longer than is reasonable and necessary for the purposes for which it was collected. We shall retain your personal data for the purpose of medical data, 3 years after your 18thbirthday.

Financial data, stored for 7 years after which time will be securely deleted/destroyed.

Photo/Video for promotion/development/coaching aid for as long as is necessary.


Changes to our Privacy Policy


We keep this policy under regular review and was last updated in May 2018.

Any changes that we make to this privacy policy in the future will be posted on this page.  We encourage you to check this privacy policy from time to time for any updates or changes.



If you have any concerns or complaints about how we are handling your data, please do not hesitate to get in touch with the Data Protection Officer at Lincolnshire Cricket. If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law, you can complain to the Information Commissioners Office.

Contact:                       Data Protection Officer




phone.                          (01522) 528838